Food truck businesses need to allocate time and tasks in order to increase efficiency.

How To Create A Daily Food Truck Schedule

With so many hats to wear and balls to juggle, food truck owners should use a food truck schedule to plan out their days to prevent avoidable issues, ensure all goes as planned and eliminate controllable sources of stress.

Until your business is stable enough to turn a profit so you can afford extra hands on board, you will only have yourself, business partners or kind-hearted helpers if they exist, to depend on to complete all of the tasks required to keep the food truck running.

Consider yourself more than a food truck owner.

Opening a food truck is physical, mentally, and emotionally demanding. Realizing just how much work goes into a single day on a food truck can test an owner’s level of commitment to the venture.

Don’t underestimate the amount of time you need to dedicate to operating all aspects of the business. Having a schedule to guide you along the way will help you stay on the path to achieving your goals, both business and personal.

The least you can do ahead of time is figure out how you are going to accomplish all of this in one day. The best you can do is schedule out the details of every hour of every day.

Coming up with a daily routine that you can stick to on regular service days will make fitting in auxiliary duties easier when necessary.

Breaking Down Tasks
To begin creating a routine and daily schedule, make a list of every single thing you will need to do during a working day, including even seemingly minor tasks.

What you need to do, and how long it will take, will depend on the specific needs of your food truck, like what kind of food you serve, when you plan to be open, and how much workforce you have at your disposal.

Most food trucks break up a day as follows: pre-service preparation, travel to the location, set-up for service, service, clean up, closing, travel to overnight parking, clean up some more, and next day preparation.

If you do two sessions of service in one day or have an event or catering gig booked in addition to regular service, you will have to do most of these steps twice.

Learn allocation for each task in your business and maximize efficiency.

Mark the tasks that don’t necessarily need to get done daily. This should encompass the following:

  • Staff and location scheduling
  • Location scouting
  • Supply ordering
  • Supply shopping
  • Washing towels and aprons
  • Dropping bank deposits off at the bank
  • Providing change for the drawer

Planning out the task list must also cover business management. Remember to include all parts that play roles in strategies, including:

  • Marketing and Social Media
  • Outreach Efforts
  • Client and Vendor Relations
  • Correspondence
  • Event booking
  • Business paperwork
  • Renewing license and permits
  • Financial Documentation
  • Bookkeeping

Once your list is complete with tasks, organize the tasks into categories based on the frequency, timing, and importance of each task.

By doing this, creating an efficient schedule will be much easier. Additionally, this step allows you to see how much time should be allocated to each task.

Allocate Time
Researching and observing a food truck on a daily basis teaches you how much time needs to get assigned to every assignment.

The average food truck owner works up to 80-100 hours a week when serving two meals per day and/or regular event participation. Owners can end up with a 40 hour work week if it is a slow week with one service time every day.

When there is additional work, even with help, owners can also end up putting aside 40 hour work weeks for their food truck business.

Most food truck staff spend about two to three hours preparing for service. They start early in the morning, around 7:00 am to 8:00 am when they are serving during lunchtime.

You will need to prepare any food items required for the day, prepare the truck for the day, and load the truck with the day’s supplies during this time. Don’t forget to take care of any vehicle maintenance issues, leave time for receiving orders or going grocery shopping, drop by the bank to pick up change, and top off your gas and water tanks as needed.